Client Stories – Restaurant Accounting

Restaurant reality · 灶火人间

KÄÄRÖ 02 / 04

A restaurant owner's three biggest worries

We know the daily reality, from Wolt reporting to Sunday overtime pay.

Reconciliation

Sales channels, down to one figure

Wolt, your POS and ResQ each produce their own report, in a different format and on different due dates. We gather them into the books, reconcile and record them correctly, so the month ends on one right figure.

MaRa TES

Premiums and leave, done right

Evening, night and Sunday premiums and rest-day compensation, the MaRa TES clauses are not negotiable. We have run payroll for hundreds of restaurants and know what an inspector looks for.

Payroll

From shifts to payslip

In a restaurant the shift changes several times a day, and hours, overtime and premiums easily go wrong. You send us the working-time data, and we calculate each shift's pay, overtime and premiums according to the MaRa TES.

Our clients are diverse restaurants, cafés and food retailers, Finnish, Asian and fusion kitchens alike. We specialize in Finnish restaurant regulations, not any one cuisine.

Client stories · 群星璀璨

KÄÄRÖ 03 / 04

Results we are proud of

Sushi · Founding

Shiba Sushi

When opening their first restaurant, Shiba's founder knew almost nothing about Finnish registration or monthly bookkeeping. We took care of the Business ID, the trade register and VAT registrations, and set up Procountor bookkeeping and Wolt sales reconciliation. By the time the second and third locations opened, the structure was clear enough to copy: each location keeps its own books, the group sees everything at a glance.

From founding to a chain, the books held from day one.

Brand · Marketing

Restaurant Kawaii

Kawaii's food was good, but the sign, the menu and the website each spoke a different language, and passers-by didn't remember it. We started from a maneki-neko logo and unified the colours, type and tone of voice into one brand language, carried into the venue, the printed menu and a multilingual site. With a coherent look, the first impression finally matched the food.

A coherent look made good food memorable.

Visual identity

Itsuyaki

Inside, Itsuyaki has a calm, refined izakaya feel, but it had never reached the signage or the menus. With a clean logo and a coherent identity, we carried the interior's mood out to the door and onto the table. A small detail, and the whole place's sense of quality rose with it.

When the mood reaches the sign, the experience is whole.

Bookkeeping

Seoul Good

Seoul Good's kitchen is busy, and receipts piled up until month-end, so the books always lagged behind. We took on the daily bookkeeping and expense reconciliation, every entry on time. Now the owner can see the cash position whenever they like, without waiting for month-end to know how it went.

When the books keep pace, decisions stand on firmer ground.

Bookkeeping + payroll

Daiwo Sushi

As the staff grew, Daiwo's hours, overtime and holiday pay got harder to calculate, and matching them to the contracts was laborious. We combined bookkeeping and payroll and calculated every shift according to the MaRa TES, wages on time, filings on time. No more late nights at month-end over a single payslip.

When the wages are right, the team is at ease.

Advice · Kela

Itsudemo

At the height of the pandemic, Itsudemo faced support packages and a mountain of paperwork that were hard to make sense of. We were there: we advised, organised the bookkeeping and filed the Kela applications, claiming every support they were entitled to. The hardest cash pressure eased, step by step.

For the hardest moment, someone to do the maths with you.

All client stories and logos are published with the clients' permission. Stories can also be presented anonymously.

Frequently asked · 疑义相析

KÄÄRÖ 04 / 04

Clear answers, before you ask

Do you only serve Asian restaurants?

No. Our clients are all over Finland: sushi places, Korean, Asian fusion, cafés, as well as local restaurants and food shops. Our expertise is the restaurant sector's rules and daily reality, the MaRa collective agreement, VAT and sales-channel reconciliation, not any one cuisine.

How big is the risk if evening and Sunday premiums are calculated against the TES?

Not small. The MaRa TES sets evening, night, Sunday and public-holiday premiums and rest-day compensation precisely. Underpaying leads to employee claims, and errors surface in an occupational-safety inspection with corrections. We have run payroll for hundreds of restaurants: we calculate every premium according to the TES in force and report them on time to the Incomes Register.

How do Wolt and ResQ sales and platform commissions get reconciled?

Platform settlements often don't match your POS and bank: the platform deducts its commission and fees, and the due dates vary. We bring the POS, platform settlements and bank transactions together and reconcile them item by item. Commissions, refunds and ResQ's near-expiry sales are recorded to the right accounts, so the month balances and VAT is correct.

What if I face a tax inspection?

An inspection looks at the integrity of the receipt trail, that income is fully recorded, and that VAT is correct. We keep the books under the Accounting Act: receipts stored, closed periods locked, every entry traceable. If an inspection comes, we gather the material, communicate with the Tax Administration and stand by you.

How do cash takings and seasonal cash flow stay under control?

Cash income needs a proper cash ledger, otherwise it's the most sensitive point in an inspection. We make the daily cash and till reconciliation a standard routine and give a clear monthly cash-flow view: in peak season you set aside for taxes and wages, in the quiet season the gap shows up in time.

Is switching difficult? And the price?

We handle the whole migration: we retrieve statements, ledgers and balances from your previous firm, with parallel support at no extra cost and no break in your daily work. The price is a clear monthly package based on workload (receipts, payslips), not hourly and not more for extra languages. You get a quote after the free consultation.

Some of our partners · 星河璀璨